Display screen equipment assessment checklist

A display screen equipment assessment should be completed for each user on a regular basis to determine whether their workstation is set up to best suit their unique needs and to prevent discomfort and injury. Use this checklist to make sure that all factors are considered.

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1 Assessment details
2 Equipment
3 Furniture
4 Training

Assessment details
Equipment
Furniture
Training

Assessment reference:

Assessed for (user):

Assessed by:

Date of this assessment:

Day Month Year

Period for re-assessment:

Environment

The display screen equipment is in an environment where...

there is enough leg room to allow the user to get comfortable and change position.

suitable lighting is installed, in use and appropriately maintained.

there is appropriate ventilation that doesn’t cause uncomfortable draughts.

the temperature and humidity levels are comfortable to work in.

noise is controlled (including irritating noises that may not be loud, e.g. buzzing from equipment and water running through pipework).

there isn’t any electrical hazards, like worn or improperly connected cables/leads.

there isn’t any trip hazards and equipment and furniture is safely positioned so it can’t be walked into and/or dislodged.

Comments/actions:

Screen

The user can...

read the information on the screen easily; It is stable and free from flicker, regularly cleaned, doesn’t get reflective glare (from windows, lights, bright walls, etc.) and windows have appropriate coverings to control light.

adjust the brightness and contract.

easily swivel and tilt the screen.

adjust the height of the screen to create a comfortable head position.

Comments/actions:

Keyboard

The keyboard can be adjusted.

The keyboard is separate from the display screen.

There is enough space in front of the user to support their arms during rest periods.

Forearms and wrists are (approximately) horizontal when using the keyboard.

The keyboard’s surface is non-reflective/matt.

The key symbols are easy to read.

Comments/actions:

Software

Programs are easy to use and are suitable for the user’s needs and the job.

Comments/actions:

Work surface

There is enough space for the user to arrange their screen, keyboard, documents, etc. to suit their needs (especially for additional tasks).

The workstation is strong enough for the equipment, as well as load from any additional tasks that the user may undertake at it.

If appropriate, a stable, adjustable document holder that can be arranged in a position that is comfortable to use (at the same distance and height as the screen) has been provided.

Comments/actions:

Chair

The chair...

is adjustable for height.

is stable.

has a back that can be adjusted for height and tilt.

has a back that gives lumbar support.

can be used with a footrest (if one is requested by the user).

Comments/actions:

User

The user...

has been trained, and confirmed they feel confident, on how to use the equipment, furniture and software, and is able to make adjustments to suit their personal needs.

knows who to contact if they have difficulties or need advice.

has been trained to recognise symptoms of fatigue due to the use of the equipment.

is free from symptoms that may be the result of using the equipment.

Comments/actions:

Actions

If the user has reported symptoms that may be the result of using the equipment...

(Skip this section if the answer to the last question was ‘Yes’.)

The user has reported their symptoms:

Something has been done about the cause of their symptoms:

The user feels comfortable with the workstation:

The user has been asked for comments and recommendations:

Comments/actions:

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1 Assessment details
2 Equipment
3 Furniture
4 Training

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Display screen equipment assessment checklist

Environment

The display screen equipment is in an environment where...

Screen

The user can...

Chair

The chair...

User

The user...

Actions

If the user has reported symptoms that may be the result of using the equipment... (Skip this section if the answer to the last question was ‘Yes’.)

If the user has reported symptoms that may be the result of using the equipment...

(Skip this section if the answer to the last question was ‘Yes’.)